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GEM College is celebrating 417 years in Vocational Education and Training ... In 1605 Ian Outhwaite, direct ancestor of GEM College founders, gained his academic parchment in saddlery

Certificate III in Recordkeeping (BSB30815)


Recordkeeping is important to every individual and to every organisation.

Whether you are a volunteer in your local library, employed in an office, running a youth group or involved in some other community organisation, you will very quickly learn just how important recordkeeping is.

In this course you will learn about recordkeeping systems, and how to create, capture, maintain, secure, and dispose of records.



AQF and NRT logos

If you like helping to create order through the use of well planned systems, then this qualification will suit you perfectly.

The education and training in this qualification reflects the role of individuals who apply some understanding of theoretical knowledge relating to recordkeeping functions in an organisation. This may be in a Parents and Friends Association, a School, a local community organisation, a small business or a large corporation. Everyone needs to keep accurate records that are easy to find.

GEM College graduates in this course will be able to assist in bringing and maintaining order in an organisation.

This qualification may apply to individuals whose sole workplace function is record keeping, but it applies equally to people working in administration and human resources management, or those who are starting or running a small business.

View this Qualification on training.gov.au.

Online and/or Blended Delivery

Certificate III in Recordkeeping – (BSB30815) (Release 2) .

Training Package
BSB Business Services Training Package (Release 2.0).

GEM Online Campus 
The Learner is provided with User Name and Password to the GEM Online Campus, which enables access to the interactive Online Screen Guide; the Learner Guide (pdf); the Assessment Guide; and the Quick Reference Guide,

Blended Delivery
Study via face to face intensives; supported by Learner Guide, Assessment Guide; Online Seminars.

Time Commitment 
Nominal minimum hours of study plus individual research and on the job application is 1,200 – 2,400 hours (normally over a period of 12-24 months); OR approximately 10 hours research and study per week (face-to-face/online) for 12 months from commencement.  During the balance of the time, learners will be engaged in work-based/simulated work-based (portfolio building) activities and assessments.

Course Details

The Course Structure consists of 12 units, 5 core units and 7 elective units, of which:

  • 7 elective units may be selected from the elective units listed below, or any currently endorsed Training Package or accredited course at the same qualification level; or
  • If not listed below, 1 unit may be selected from either a Certificate II or Certificate IV qualification

Elective units must be relevant to the work environment and the qualification, maintain the integrity of the AQF alignment and contribute to a valid, industry-supported vocational outcome.

Core Units

Control records (BSBRKG301)
Maintain business records (BSBRKG304)
Retrieve information from records (BSBRKG303)
Review recordkeeping functions (BSBRKG305)
Undertake disposal (BSBRKG302)

Elective Units

Conduct online transactions (BSBITU305)
Contribute to workplace innovation (BSBINN201)
Create and use databases (BSBITU301)
Create electronic presentations (BSBITU302)
Deliver and monitor a service to customers (BSBCUS301)
Design and produce business documents (BSBITU306)
Design and produce text documents (BSBITU303)
Implement and monitor environmentally sustainable work practices (BSBSUS401)
Maintain business resources (BSBADM311)
Maintain financial records (BSBFIA301)
Organise personal work priorities and development (BSBWOR301)
Organise workplace information (BSBINM301)
Process customer complaints (BSBCMM301)
Produce desktop published documents (BSBITU309)
Produce spreadsheets (BSBITU304)
Recommend products and services (BSBPRO301)
Utilise a knowledge management system (BSBINM302)
Work effectively as an off-site worker (BSBWOR302)
Work effectively with diversity (BSBDIV301)
Write simple documents (BSBWRT301)


Assistance might be available for this qualification: gemcollege.edu.au/financial-assistance.

State Government funding/subsidies may be available within your state. Please check with your GEM representative if you require clarity in this regard.


GEM College now partners with Study Loans as a great way for you to finance your course. Click here to find out more and apply.


Your tuition fee includes:

  • Access to GEM Online Campus – and interactive Onscreen Guides
  • Learner Guide for each Unit (pdf)
  • Assessment Guide for each Unit (pdf)
  • All essential reference materials.
  • Additional Reference materials may be requested, to further enhance your learning, and these will attract an additional charge.
  • Contact our Administration Centre on (08) 8342 3316 for more information and payment options.
  • Fees, charges and course offerings are subject to change.


This fee can be paid using EFTPOS, Visa, MasterCard, cheque, money order or purchase order.

A limited number of Partial Scholarships are offered within Australia annually. A limited number of Offshore Scholarships are offered annually. See Application for Consideration for Scholarship.

Course Fees: $3,999


Entry Requirements/Pathways
While there are no prerequisite requirements for entry into this qualification, preferred pathways for candidates considering this qualification might include:

  • Certificate II in Business or other relevant qualification/s (BSB20115); OR
  • With vocational experience in a range of environments providing administrative or operational support to business or records systems without a formal business qualification.

Articulation Pathways from the Qualification
After achieving this qualification, you may undertake Certificate IV in Recordkeeping (BSB41715) or a generic qualification such as Certificate IV in Business Administration (BSB40515).

Student selection
Each applicant will be interviewed to ensure suitability of program for the individual and his/her current position and/or career path.

Gaining University Entrance
A Certificate IV or Diploma may gain 6-12 months advanced standing in a university degree.  Some Advanced Diplomas may be eligible for even more credit.  Choosing a GEM College of International Business to University Pathway is a great way to get practical ‘job ready’ skills and then gain entry to a university at an advanced stage.

A Graduate Certificate from GEM College of International Business, coupled with relevant industry experience, may gain entrance to post graduate qualifications.